Effective from January 5, 2024
Doc Kyiv Fest is a film festival created to support and develop cinematographic art and the film industry in Ukraine and present Ukrainian and international films of high artistic quality to audiences (hereinafter referred to as the Festival).
The Festival is founded and organized by the Public Organization “KinoFest” (hereinafter referred to as the Organizer), which is registered and operates according to the current legislation of Ukraine (hereinafter referred to as the Festival).
The Festival takes place in Kyiv, Ukraine, based on these Regulations. The Festival is scheduled from March 28, 2024, to March 30, 2024.
The program of Doc Kyiv Fest: Work in Progress includes the following sections:
– Pitching of medium-length documentary films at the work-in-progress stage.
I. GENERAL PROVISIONS, OBJECTIVES, AND DEFINITIONS
For these Regulations, the following terms and definitions apply:
– Festival – the medium-length documentary film festival Doc Kyiv Fest.
– Project – a participant in the Festival, a medium-length film that meets the requirements of the Regulations.
– Medium-length film – a type of film that lasts 20 to 70 minutes.
– Ukrainian film is an audiovisual work of cinematography consisting of episodes united by a creative concept and means of representation, whose production is entirely or partially carried out in Ukraine or within the framework of international co-production with Ukraine.
– Foreign film – an audiovisual work of cinematography consisting of episodes united by a creative concept and means of representation, whose production is entirely or partially carried out in countries other than Ukraine.
– Doc Kyiv Fest: Work in Progress (hereinafter – Work in Progress) – a section of the Festival, presentation by producers and directors of films at the final stage of shooting or in the editing and toning period (post-production), planned for theatrical, television screening, OTT platform showing, or festival distribution.
II. Presentation of Medium-Length Documentary Film Projects at the Work in Progress Stage
2.1. Producers and directors of medium-length documentary film projects at the final stage of shooting or in the editing and toning period (post-production), planned for theatrical, television screening, OTT platform showing, or festival distribution shortly, are invited to participate in the Work In Progress project presentation within the Festival.
2.2. Projects submitted for consideration must be of Ukrainian origin or joint production with Ukraine.
2.3 Applications are accepted without any restrictions on age, physical abilities, race, gender, religion, or sexual orientation.
2.3. Project Selection Criteria:
2.3.1. Projects submitted for participation in the Work In Progress presentation within the Festival must meet each of the following criteria:
– The film project must be a medium-length documentary film (running time from 20 to 70 minutes);
– At the time of application, the Project must have ready-shot material or be in the editing and toning production period;
– The Project must have artistic value and/or commercial potential;
– The Project must be produced in Ukraine or co-production with Ukraine.
– The Project has not been presented at other industrial platforms in Ukraine (except for official pitches of State Film Agency of Ukraine).
2.4. Requirements for the preparation of documents and materials during the submission of the Project:
2.4.1. Application for participation filled in according to the requirements specified in the Application and the Regulations, and sent before the deadline for submitting such an Application;
2.4.2. All mandatory fields specified in the Application are filled in;
2.4.3. The submitted Application includes links to the trailer or edited fragments of the film with English subtitles and Ukrainian subtitles in case of a foreign language (running time from 3 to 5 minutes);
2.4.4. The Application includes:
– film frames of print quality JPG, PNG (minimum 3 pcs.);
– photo of the director (.jpeg);
– photo of the producer (.jpeg);
2.5. Requirements for materials and documents of participating Projects:
2.5.1. Official representatives of the participating Project fill out applications for Doc Kyiv Fest Industry accreditation for each project representative (2 persons) on the Festival website.
2.5.2. Video materials for the presentation are submitted in MOV PRORES 422 format with English subtitles.
2.5.3. Slides of the Project presentation are submitted in JPEG format (1920×1080), each slide as a separate file, and a copy in PDF or ppt format.
2.5.4. Separate letters with instructions for preparing materials are sent to the representatives of the participating projects to the specified email addresses.
2.5.5. The attached documents are submitted in Ukrainian.
2.6. Important Dates:
2.6.1. The acceptance of registration forms for participation in the Work In Progress presentation begins on January 9, 2024.
Applications are accepted until February 2, 2024, 23:59:00 Kyiv time.
2.6.2. The list of participating projects will be announced on February 19, 2024, on the official website of the Festival – https://www.dockyivfest.com.
2.6.3. Work-in-progress presentations will take place within the events of the Doc Kyiv Fest Industry section of the Festival from March 28 to March 30, 2024.
III. PUBLIC INFORMATION
3.1. General information about the Projects, authors, and representatives of the Projects mentioned in the Work In Progress presentation application will be published in the Doc Kyiv Fest Industry catalog and on the website https://www.dockyivfest.com.
3.2. Selection of Participating Projects:
3.2.1. The selection of Projects takes place in two stages: technical and selection.
3.2.3. Participants who have submitted all documents and materials following the rules specified in these Regulations pass the technical selection;
3.2.3. During the selection stage, the Festival’s Selection Committee forms a list of participating Projects that meet the criteria of quality, and artistic value, and have national, international, and commercial potential;
3.2.4. The Festival’s Organizing Committee forms the Selection Committee and consists of professional film industry representatives.
3.3. Determination of Winning Projects:
3.3.1. The Work In Progress presentation winners are determined by a professional Jury formed by the Festival’s Organizing Committee.
3.3.2. The Jury includes cinematographers, producers, investors, and festival selectors with relevant experience and reputation.
3.4. Presentation Rules:
3.4.1. The Project presentation at the Festival takes place through the demonstration of video material (up to 10 minutes), as well as an oral presentation of the Project by the project’s creative team in any form (up to 5 minutes).
3.4.2. Any number of members of the creative team can participate in the presentation, but the presence of the producer or director of the project is mandatory.
3.4.3. The oral presentation may also involve additional video, photo, and audio fragments. Video, audio, and other materials used in the project presentation must be provided to the Festival service by March 12, 2024.
3.4.5. The Festival’s Organizing Committee forms a Jury of international cinematographers, producers, investors, and festival selectors with relevant experience and reputation. After the presentation, participants must answer questions from experts in the Jury. The total time allocated for questions and answers for each project is up to 10 minutes.
3.4.6. Languages of the presentation: English or Ukrainian.
3.4.7. The participant guarantees that the materials used in the presentation are free from any claims by third parties and have been properly obtained. In case of claims from third parties to the Organizer regarding violating their rights in the context of using these materials, the Participant undertakes to settle such claims on their behalf and at their own expense, without involving the Organizer.
3.5. Awards:
3.5.1. The Project that meets the Jury’s criteria of quality, artistic value, and has national or international potential will be awarded a prize of 25,000 UAH (twenty-five thousand hryvnias). The monetary award amount is paid within 3 (three) months from the announcement of the festival winners. The cash prize is subject to taxation. The payment of this prize amount is made taking into account the limitations established by the tax legislation of Ukraine. The recipient is obliged to fulfill all necessary formalities for making the payment.
The winner must include in the credits of the future film information about their participation and victory in the Doc Kyiv Fest Pitching.
3.5.2. Other awards from the Festival partners are also possible.
3.5.3. The award ceremony for the winners of Work in Progress will take place on March 30, 2024.
3.5.3. The person who submits an application for participation in the Work in Progress presentation within the Festival agrees and accepts all relevant conditions stated in each section of these Regulations.
IV. INTELLECTUAL PROPERTY RIGHTS AND GUARANTEES
4.1. Submitting an application based on this Regulation for participation in the festival’s program events indicates that the applicant:
– Has carefully reviewed and fully understands and accepts the terms of this Regulation, including the requirements for films/projects eligible to participate in the festival;
– Confirms that they have sufficient authority to submit the application and that this action does not violate any rights and/or legitimate interests of third parties;
– Agrees to grant the Organizer the right to provide access to the film/project to the relevant Jury and selection committee members, and in case of successful selection, to use the provided materials for public demonstration during and for the duration of the festival;
– Guarantees that neither they nor any other physical or legal entities owning or controlling them are cooperating with companies or individuals subject to any economic, trade sanctions, laws, or decrees enacted by the USA, EU, UN, Switzerland, or any other country;
– Ensures that among the ultimate beneficial owners of the companies, participants of the Project, and creative team, there are no individuals who are citizens of the Russian Federation or have a stake of 10% or more in the total budget and that there are no individuals subject to or potentially subject to sanctions as defined by the Law of Ukraine “On Sanctions”.
4.2. The applicant who submitted the application and provided materials to the Organizer under this Regulation is solely responsible for any claims, lawsuits, or other demands to them and/or the Organizer in connection with the use of these materials within the festival, and must immediately compensate the Organizer for any possible expenses that have arisen or may arise in this regard. The Organizer has the right to exclude the film from participation in the festival if evidence of infringement of copyright and/or other rights of third parties by the applicant is obtained.
4.3. The Organizer guarantees that they will not use the audiovisual works and other materials of individuals who have submitted applications according to this Regulation in ways not provided for by this Regulation.
4.5 The Organizer does not pay for presentations at Doc Kyiv Fest: Work in progress.
4.6 The Organizer does not inform applicants about the reasons for refusal to participate.
4.7 Submission of an application by the Participant confirms their consent to the transfer, collection, processing, use, and storage of their data. Participant’s data are used exclusively by the Organizer or authorized persons, with the necessary confidentiality measures, solely in connection with the conduct of the festival and are not provided to any third parties for purposes unrelated to the festival. All personal data provided by the Participants will be secured by the Organizer or authorized persons following the Law of Ukraine “On Personal Data Protection”.
4.8 Participants grant the Organizer the right to use information about the Project, namely: a brief description of the project (synopsis), frames from the film/posters, teaser/trailer, list of the creative team of the Project, their biographies, and team photos, quotes said by anyone from the team, etc., in the public space (on news resources, websites, social networks, etc.) if the project is selected for showing at the festival.
V. FINAL PROVISIONS
5.1. In case of any disputes arising under this Regulation are to be resolved through conscientious and constructive negotiations between the conflicting parties.
5.2. For any issues not regulated by this Regulation, the Organizer at their discretion makes separate decisions, about which they will inform additionally.
5.3. The provisions of this Regulation may be supplemented and/or amended at any time with subsequent publication on the official website https://www.dockyivfest.com.
5.4. Contact details of the Organizer: info@dockyivfest.com.